Whether you are an experienced congress organiser or a first-timer, don’t hesitate to ask for OCB’s help. To get started, check out these valuable tips for arranging a meeting or congress.
Tips for arranging a congress
When you’re still thinking about a suitable location:
- Form an agile, right-sized organising committee with clear tasks and responsibilities.
- Plan your budget and financing well ahead of time. Follow up regularly!
- Find out possible financing sources. Note that there will be expenses before your event. Read more about The Federation of Finnish Learned Societies grants.
- Consider a familiarisation visit for decision makers to the potential location.
When you’ve decided on the location:
- Make use of free assistance offered by your region, municipality or city, such as the Oulu Convention Bureau in Oulu.
- Get to know the location. In Oulu, start with OCB’s bid book.
- Find out about the invitation procedure and pick a date. Remember to pay attention to possible traditional meeting times, other events in the same field, and holidays.
- Put effort into presenting the invitation. In addition to basic information, remember to market the location!
- Confirm and book the venues, facilities, services and transport well in advance.
- Prepare the programme with care and effort. Don’t forget the casual part!
- Networking events are a good attraction and leave good memories.
- Remember marketing! Efficient marketing will increase the number of participants.
Bonusvinkit vastuullisen kongressin järjestämiseen:
Welcome to your meeting in colourful Oulu! Congress city Oulu offers so much to see and experience! Photo: Visit Oulu
Why Oulu?
There are many reasons to choose Oulu, on the shore of the Bothnian bay, as your conference location. Oulu is the hub of Northern Finnish science, business and culture and the fastest-growing city area in arctic Europe. What’s more, it’s a city with a warm heart in the middle of magnificent northern nature.
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Rusko Bike Park
Oulu
Nordic Art Hotel Lasaretti
Oulu
ChocoTasting
Oulu
Go Arctic - Events Services
Oulu
Go Arctic Events - Performers and hosts to your events
Oulu
Go Arctic activities - Fatbike trip in Koiteli or Liminka
Oulu
Local Taxi Services in Kempele
Oulu
Visit to the Home of Huskies
Oulu
Lapland Hotels Oulu Conference and venue facilities
Oulu
Hot Air Balloon Flight for group 4-12pax
Oulu
Frans&Camille Bistro
Oulu
Go Arctic Events - Theme parties
Oulu
Airport Taxi Service in Oulu
Oulu
De Gamlas Hem Meetings and Events
Oulu
Scandic Oulu Station
Oulu
Meeting Day at the Maikkula Mansion
Oulu
Go Arctic activities - Guided tour in Oulu by bike
Oulu
Fatbike Tour in Oulu
Oulu
Bay of Bothnia by SUP (Stand Up Paddling) in Oulu
Oulu
Paintball
Oulu
Go Arctic activities - City canoeing day or night
Oulu
Rauhala ravintola-pâtisserie
Oulu
Go Arctic - Conference rooms - Seelari in Hietasaari
Oulu
Oulu quickly
Oulu
Arctic Wolf & Auroras
Oulu
Scandic Oulu City
Oulu
Air Guitar World Championships
Oulu
Guided transportation from Oulu airport to Oulu
Oulu
Arctic Edu-Tech - Workshops and experiences in Oulu area
Oulu
Go Arctic activities - Archery Competition
Oulu
Go Arctic activities - White water rafting in Koiteli
Oulu
Meeting Room Restaurant Mallassauna
Oulu
GreenStar Hotel Oulu
Oulu
Go Arctic group activities - Team Path
Oulu
m/s Crescendo | Kelluva elämys
Oulu
SuperPark Oulu
Oulu
Go Arctic activities - Northern Lights
Oulu
Go Arctic activities - Arctic ice fishing experience
Oulu
Conference and Banquet Facilities by Original Sokos Hotel ArinaOulu
Oulu
Go Arctic group activities - Traditional games
Oulu
Charter buses and private transportation services in Oulu region
Oulu
Guided bike tour from Nallikari to Oulu city center
Oulu
Kuusisaari Recreation Park
Oulu
Ice fishing in Nallikari, Oulu
Oulu
Go Arctic Events - Decorations for your events
Oulu
Go Arctic group activities - Hassle in the city
Oulu
Kayaking safari to River Oulu delta
Oulu
Go Arctic group activities - Winter Olympics
Oulu
Go Arctic group activities - Heptathlon
Oulu
Breakfast & Private Restaurant Veranta
Oulu
Best Western Hotel Apollo, Oulu
Oulu
Guided walking tours in Oulu
Oulu
Saunas of the Maikkula Mansion
Oulu
Go Arctic activities - White water swimming in Koiteli
Oulu
Go Arctic activities - Rubber raft polo game
Oulu
OTAXI VIP for Premium Taxi Wishes
Oulu
Original Sokos Hotel Arina, Oulu
Oulu
Oulu's Original Taxi - OTAXI
Oulu
Go Arctic - Guided walking tours in Oulu and in Oulu area
Oulu
Nordic Art Hotel Lasaretti's Venues
Oulu
Nallikari Aalto Apartments (open from February 2024)
Oulu
Minivan trip to Hailuoto
Oulu
Sightseeing of Oulu on Mountain Bikes
Oulu
Gone fishing
Oulu
Go Arctic - Conference services
Oulu
Minivan trip to Turkansaari Open Air Museum
Oulu
Go Arctic activities - Stories from Oulu
Oulu
Maikkula's Manor the Charter Restaurant
Oulu
Husky sledding crash course
Oulu
Oula Kitchen & Bar
Oulu
Restaurant Mallassauna
Oulu
Go Arctic activities - Snowshoe / gliding snowshoe trip
Oulu
Go Arctic group activities - Amazing Oulu - City adventure
Oulu
Go Arctic - Guided bus tours in Oulu and neighbouring municipalities
Oulu
Pohjolan Matka Charter Coaches Oulu
Oulu
Go Arctic group activities - Koiteli Team Path
Oulu
Bay of Bothnia by Kayak in Oulu
Oulu
Meriholsti Meeting Room & Private Saunas in Nallikari, Oulu
Oulu
Go Arctic activities - Fishing at the Koiteli Rapids
Oulu
Lapland Hotels Oulu
Oulu
Koskikippari in Koiteli - Conference and event service
Oulu
Adventure Game: Rock The City Oulu
Oulu
Hailuoto road trip
Oulu
Go Arctic group activities - Kurvisen karsinnat
Oulu
De Gamlas Hem Hotel
Oulu
Oulunsalo Soi Chamber Music Festival
Oulu
PikePadel outdoor padelcourts
Oulu
Oulu Climbing Center
Oulu
Go Arctic activities - Air guitar workshop or Air guitar show
Oulu
Tunnelmatupa in Koiteli - Conference services
Oulu
ChocoSomnia Workshop
Oulu
SuperPark Restaurant
Oulu
Go Arctic Events - Dinner with the ghosts of Oulu
Oulu
Go Arctic group activities - Inhouse Derby
Oulu
Voimala 1889
Oulu
Tuba Food & Lounge
Oulu
Elojazz
Oulu
Day hike in a nature reserve
Oulu
Go Arctic group activities - Traditional tar olympics
Oulu
Go Arctic activities - Craft upcycle workshop
Oulu
Ice fishing with huskies
Oulu
Go Arctic activities - Canoeing trip at river Oulujoki or Kiiminkijoki
Oulu