Tips for arranging a congress

Whether you are an experienced congress organiser or a first-timer, don’t hesitate to ask for OCB’s help. To get started, check out these valuable tips for arranging a meeting or congress.

When you’re still thinking about a suitable location:

  • Form an agile, right-sized organising committee with clear tasks and responsibilities.
  • Plan your budget and financing well ahead of time. Follow up regularly!
  • Find out possible financing sources. Note that there will be expenses before your event. Read more about The Federation of Finnish Learned Societies grants.
  • Consider a familiarisation visit for decision makers to the potential location.

When you’ve decided on the location:

  • Make use of free assistance offered by your region, municipality or city, such as the Oulu Convention Bureau in Oulu.
  • Get to know the location. In Oulu, start with OCB’s bid book.
  • Find out about the invitation procedure and pick a date. Remember to pay attention to possible traditional meeting times, other events in the same field, and holidays.
  • Put effort into presenting the invitation. In addition to basic information, remember to market the location! 
  • Confirm and book the venues, facilities, services and transport well in advance.
  • Prepare the programme with care and effort. Don’t forget the casual part!
  • Networking events are a good attraction and leave good memories.
  • Remember marketing! Efficient marketing will increase the number of participants.

Welcome to your meeting in colourful Oulu! Congress city Oulu offers so much to see and experience! Photo: Visit Oulu

Why Oulu?

There are many reasons to choose Oulu, on the shore of the Bothnian bay, as your conference location. Oulu is the hub of Northern Finnish science, business and culture and the fastest-growing city area in arctic Europe. What’s more, it’s a city with a warm heart in the middle of magnificent northern nature.

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Ice fishing at Bothnian bay

Ice fishing with huskies

Oulu

Pohjolan Matka Charter Coaches Oulu

Oulu
Veranta for private occasions

Breakfast & Private Restaurant Veranta

Oulu
OTAXI VIP is available also for groups and disabled.

OTAXI VIP for Premium Taxi Wishes

Oulu

Tuba Food & Lounge

Oulu
View from Oulu City Hall to Cathedral.

Guided bike tour from Nallikari to Oulu city center

Oulu

Meeting Day at the Maikkula Mansion

Oulu
Group of friends playing Oulu city adventure.

Adventure Game: Rock The City Oulu

Oulu
Hotel Lasaretti, Pato-Hall

Nordic Art Hotel Lasaretti's Venues

Oulu
The Smoke Sauna.

Saunas of the Maikkula Mansion

Oulu
Charter driving and private transport services since 1925.

High-quality transport and travel agency services in Europe

Oulu
Walking tour with a local guide

Guided walking tours in Oulu

Oulu
Pilkkiretki Oulun Nallikarissa 1

Ice fishing in Nallikari, Oulu

Oulu
Meeting facilities in Lapland Hotels Oulu.

Conference and venue facilities in Lapland Hotels Oulu

Oulu
Superior room

Scandic Oulu Station

Oulu
Cathedral in Oulu.

Oulu quickly

Oulu
Tar boat in Turkansaari.

Minivan trip to Turkansaari Open Air Museum

Oulu
Paintball Värikuulasota Oulu Action Park

Paintball

Oulu
SUPping is nice summer activity

Bay of Bothnia by SUP (Stand Up Paddling) in Oulu

Oulu

Hot Air Balloon Flight for group 4-12pax

Oulu
De Gamlas Hem meetings and events Ester.

De Gamlas Hem Meetings and Events

Oulu
Kuusisaari recreation park in winter.

Kuusisaari Recreation Park

Oulu
Robson's Lunch

SuperPark Restaurant

Oulu
Oulucityhall

Guided transportation from Oulu airport to Oulu

Oulu
tyttö soittaa viulua, taustalla taulu

Ou­lun­sa­lo Soi Cham­ber Music Fes­ti­val

Oulu
Automatic belay

Oulu Climbing Center

Oulu

Koiteli Team Path

Oulu
Old lighthouse in Marjaniemi.

Minivan trip to Hailuoto

Oulu
Facade of OSH Arina

Original Sokos Hotel Arina, Oulu

Oulu
Kaksi alamäkipyöräilijää Rusko Bike Parkissa ajamassa helppoa reittiä alaspäin.

Rusko Bike Park

Oulu

City canoeing day or night

Oulu
Arctic wolf and Auroras - Wolf photographing in winter

Arctic Wolf & Auroras

Oulu
Toripoliisi Statue 1

Sightseeing of Oulu on Mountain Bikes

Oulu
Saunallinen kahden hengen hotellihuone.

Best Western Hotel Apollo, Oulu

Oulu
Artist room at Hotel Lasaretti

Nordic Art Hotel Lasaretti

Oulu
Saaga Travel drivers are well-trained, polite and English speaking.

Charter buses and private transportation services in Oulu region

Oulu
Aloita matkasi Otaxin kyydissä.

Oulu's Original Taxi - OTAXI

Oulu
Mustasalmi Oulu 1

Kayaking safari to River Oulu delta

Oulu

Air Gui­tar World Cham­pions­hips

Oulu
kennel visit

Visit to the Home of Huskies

Oulu
Main area

Conference and Banquet Facilities by Original Sokos Hotel ArinaOulu

Oulu
We recommend preordering when arriving to the airport.

Airport Taxi Service in Oulu

Oulu
De Gamlas Hem Hotel & Restaurant.

De Gamlas Hem Hotel

Oulu

Rauhala ravintola-pâtisserie

Oulu
Maikkula Mansion´s courtyard.

Maikkula's Manor the Charter Restaurant

Oulu
Lapland Hotels Oulu Comfort Room.

Lapland Hotels Oulu

Oulu

Local Taxi Services in Kempele

Oulu
Meriholstin kokoustiloista löytyy videotykki, valkokangas ja fläppitaulu.

Meriholsti Meeting Room & Private Saunas in Nallikari, Oulu

Oulu

Elojazz

Oulu
Frans&Camille indoors

Frans&Camille Bistro

Oulu

Voimala 1889

Oulu

SuperPark Oulu

Oulu

Husky sledding crash course

Oulu
kayaking is the best outdoor activity on summer time

Bay of Bothnia by Kayak in Oulu

Oulu
A unique restaurant in idyllic Pikisaari in Oulu.

Hailuodon Panimo's Restaurant Mallassauna

Oulu
Exterior

Scandic Oulu City

Oulu
Pääruoka Destination Unknown

Destination Unknown – alkuillan gourmet mysteerimaut

Oulu
fatbiking is nice summer activity

Fatbike Tour in Oulu

Oulu