Whether you are an experienced congress organiser or a first-timer, don’t hesitate to ask for OCB’s help. To get started, check out these valuable tips for arranging a meeting or congress.
Tips for arranging a congress
When you’re still thinking about a suitable location:
- Form an agile, right-sized organising committee with clear tasks and responsibilities.
- Plan your budget and financing well ahead of time. Follow up regularly!
- Find out possible financing sources. Note that there will be expenses before your event. Read more about The Federation of Finnish Learned Societies grants.
- Consider a familiarisation visit for decision makers to the potential location.
When you’ve decided on the location:
- Make use of free assistance offered by your region, municipality or city, such as the Oulu Convention Bureau in Oulu.
- Get to know the location. In Oulu, start with OCB’s bid book.
- Find out about the invitation procedure and pick a date. Remember to pay attention to possible traditional meeting times, other events in the same field, and holidays.
- Put effort into presenting the invitation. In addition to basic information, remember to market the location!
- Confirm and book the venues, facilities, services and transport well in advance.
- Prepare the programme with care and effort. Don’t forget the casual part!
- Networking events are a good attraction and leave good memories.
- Remember marketing! Efficient marketing will increase the number of participants.
Bonusvinkit vastuullisen kongressin järjestämiseen:
Welcome to your meeting in colourful Oulu! Congress city Oulu offers so much to see and experience! Photo: Visit Oulu
Why Oulu?
There are many reasons to choose Oulu, on the shore of the Bothnian bay, as your conference location. Oulu is the hub of Northern Finnish science, business and culture and the fastest-growing city area in arctic Europe. What’s more, it’s a city with a warm heart in the middle of magnificent northern nature.
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Paintball
Oulu
Voimala 1889
Oulu
Minivan trip to Turkansaari Open Air Museum
Oulu
Hot Air Balloon Flight for group 4-12pax
Oulu
Scandic Oulu Station
Oulu
SuperPark Oulu
Oulu
Air Guitar World Championships
Oulu
De Gamlas Hem Hotel
Oulu
Rusko Bike Park
Oulu
Go Arctic - Guided walking tours in Oulu and in Oulu area
Oulu
Go Arctic Events - Theme parties
Oulu
Pohjolan Matka Charter Coaches Oulu
Oulu
Guided walking tours in Oulu
Oulu
Visit to the Home of Huskies
Oulu
Maikkula's Manor the Charter Restaurant
Oulu
Scandic Oulu City
Oulu
Ice fishing in Nallikari, Oulu
Oulu
Fatbike Tour in Oulu
Oulu
Go Arctic group activities - Inhouse Derby
Oulu
Original Sokos Hotel Arina, Oulu
Oulu
Nordic Art Hotel Lasaretti's Venues
Oulu
Go Arctic - Conference services
Oulu
Kayaking safari to River Oulu delta
Oulu
OTAXI VIP for Premium Taxi Wishes
Oulu
Go Arctic activities - Stories from Oulu
Oulu
Oulu's Original Taxi - OTAXI
Oulu
Pelekääkkö nää pimiää - As dark as it gets
Oulu
Go Arctic activities - Arctic ice fishing experience
Oulu
Backcountry skier level 1 - North Enough
Oulu
Breakfast & Private Restaurant Veranta
Oulu
Charter buses and private transportation services in Oulu region
Oulu
Go Arctic activities - Rubber raft polo game
Oulu
Elojazz
Oulu
Meeting Day at the Maikkula Mansion
Oulu
Best Western Hotel Apollo, Oulu
Oulu
De Gamlas Hem Meetings and Events
Oulu
Go Arctic - Events Services
Oulu
Lapland Hotels Oulu
Oulu
Guided transportation from Oulu airport to Oulu
Oulu
Tuba Food & Lounge
Oulu
Oulu Climbing Center
Oulu
Go Arctic group activities - Team Path
Oulu
Ice fishing with huskies
Oulu
Frans&Camille Bistro
Oulu
Local Taxi Services in Kempele
Oulu
Go Arctic activities - Canoeing trip at river Oulujoki or Kiiminkijoki
Oulu
Kuusisaari Recreation Park
Oulu
Bay of Bothnia by SUP (Stand Up Paddling) in Oulu
Oulu
Sightseeing of Oulu on Mountain Bikes
Oulu
Go Arctic group activities - Heptathlon
Oulu
Arctic Wolf & Auroras
Oulu
Destination Unknown – alkuillan gourmet mysteerimaut
Oulu
Tunnelmatupa in Koiteli - Conference services
Oulu
Go Arctic group activities - Winter Olympics
Oulu
Airport Taxi Service in Oulu
Oulu
Guided bike tour from Nallikari to Oulu city center
Oulu
Hailuodon Panimo's Restaurant Mallassauna
Oulu
Go Arctic - Guided bus tours in Oulu and neighbouring municipalities
Oulu
Go Arctic group activities - Hassle in the city
Oulu
Day hike with a professional wilderness guide
Oulu
Go Arctic activities - White water rafting in Koiteli
Oulu
Go Arctic activities - Air guitar workshop or Air guitar show
Oulu
Koskikippari in Koiteli - Conference and event service
Oulu
Go Arctic group activities - Amazing Oulu - City adventure
Oulu
Hailuodon Panimo's Restaurant Mallassauna
Oulu
Go Arctic activities - White water swimming in Koiteli
Oulu
Backcountry skier level 2 - North Enough
Oulu
Go Arctic Events - Performers and hosts to your events
Oulu
High-quality transport and travel agency services in Europe
Oulu
Go Arctic group activities - Kurvisen karsinnat
Oulu
Go Arctic group activities - Traditional games
Oulu
Go Arctic activities - Snowshoe / gliding snowshoe trip
Oulu
Meriholsti Meeting Room & Private Saunas in Nallikari, Oulu
Oulu
Conference and venue facilities in Lapland Hotels Oulu
Oulu
Conference and Banquet Facilities by Original Sokos Hotel ArinaOulu
Oulu
Bay of Bothnia by Kayak in Oulu
Oulu
Go Arctic activities - Northern Lights
Oulu
Oulunsalo Soi Chamber Music Festival
Oulu
ChocoTasting
Oulu
Go Arctic Events - Decorations for your events
Oulu
Saunas of the Maikkula Mansion
Oulu
Go Arctic group activities - Koiteli Team Path
Oulu
Go Arctic activities - Guided tour in Oulu by bike
Oulu
Go Arctic activities - City canoeing day or night
Oulu
ChocoSomnia Workshop
Oulu
Rauhala ravintola-pâtisserie
Oulu
Go Arctic activities - Fishing at the Koiteli Rapids
Oulu
Go Arctic Events - Dinner with the ghosts of Oulu
Oulu
Minivan trip to Hailuoto
Oulu
Oulu quickly
Oulu
Nordic Art Hotel Lasaretti
Oulu
Go Arctic - Conference rooms - Seelari in Hietasaari
Oulu
Arctic Edu-Tech - Workshop of art
Oulu
Go Arctic activities - Archery Competition
Oulu
Go Arctic activities - Fatbike trip in Koiteli or Liminka
Oulu
GreenStar Hotel Oulu
Oulu
SuperPark Restaurant
Oulu
Go Arctic activities - Craft upcycle workshop
Oulu
Husky sledding crash course
Oulu
Go Arctic group activities - Traditional tar olympics
Oulu
Adventure Game: Rock The City Oulu
Oulu