Whether you are an experienced congress organiser or a first-timer, don’t hesitate to ask for OCB’s help. To get started, check out these valuable tips for arranging a meeting or congress.
Tips for arranging a congress
When you’re still thinking about a suitable location:
- Form an agile, right-sized organising committee with clear tasks and responsibilities.
- Plan your budget and financing well ahead of time. Follow up regularly!
- Find out possible financing sources. Note that there will be expenses before your event. Read more about The Federation of Finnish Learned Societies grants.
- Consider a familiarisation visit for decision makers to the potential location.
When you’ve decided on the location:
- Make use of free assistance offered by your region, municipality or city, such as the Oulu Convention Bureau in Oulu.
- Get to know the location. In Oulu, start with OCB’s bid book.
- Find out about the invitation procedure and pick a date. Remember to pay attention to possible traditional meeting times, other events in the same field, and holidays.
- Put effort into presenting the invitation. In addition to basic information, remember to market the location!
- Confirm and book the venues, facilities, services and transport well in advance.
- Prepare the programme with care and effort. Don’t forget the casual part!
- Networking events are a good attraction and leave good memories.
- Remember marketing! Efficient marketing will increase the number of participants.
Welcome to your meeting in colourful Oulu! Congress city Oulu offers so much to see and experience! Photo: Visit Oulu
Why Oulu?
There are many reasons to choose Oulu, on the shore of the Bothnian bay, as your conference location. Oulu is the hub of Northern Finnish science, business and culture and the fastest-growing city area in arctic Europe. What’s more, it’s a city with a warm heart in the middle of magnificent northern nature.
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Taiga Resort venues
Oulu
Oulu Cultural Bike Tour Autumn
Oulu
Airport Taxi Service in Oulu
Oulu
Charter buses and private transportation services in Oulu region
Oulu
Go Arctic activities - City canoeing day or night
Oulu
Oulu Quickly Walking Tour
Oulu
Best Western Hotel Apollo, Oulu
Oulu
Go Arctic group activities - Heptathlon
Oulu
Meeting Day at the Maikkula Mansion
Oulu
Air Guitar World Championships
Oulu
Oulu Cultural Bike Tour (private)
Oulu
Lapland Hotels Oulu
Oulu
Winter Nature Snowshoe Safari (private)
Oulu
Kindergarten Visit
Oulu
1bar Meeting Services – Easily accessible space for small meetings and team sessions in central Oulu
Oulu
City Lights Burbot Ice Fishing (private)
Oulu
Scandic Oulu Station
Oulu
Radisson Blu Hotel Oulu Meetings & Events
Oulu
Stone Age race of tribes
Oulu
Arctic Wolf & Auroras
Oulu
Oulu Delta Kayaking Safari (Private)
Oulu
Oulu Quickly Walking Tour
Oulu
Arctic Sea Snowshoe Experience
Oulu
Tunnelmatupa in Koiteli - Conference services
Oulu
Arctic Sea Bike Experience (public)
Oulu
Forest Nature School in Sanginjoki - Naturest Oy
Oulu
Scandic Oulu City
Oulu
Artic Sea Ice Fishing
Oulu
Cruise on Lainesauna saunaferryboat
Oulu
Amarillo Restaurant Oulu
Oulu
Rusko Bike Park
Oulu
Winter Wonderland by skinbased skis at Oulu
Oulu
Minivan Trip to Turkansaari Open Air Museum
Oulu
De Gamlas Hem Meetings and Events
Oulu
Go Arctic activities - Northern Lights
Oulu
Koskikippari in Koiteli - Conference and event service
Oulu
Maikkula's Manor the Charter Restaurant
Oulu
Nature-based recreation days for work communities (Sanginjoki, Rokua) - Naturest Oy
Oulu
Go Arctic activities - Stories from Oulu
Oulu
Sightseeing Bus Tour (in Finnish)
Oulu
Husky sledding crash course
Oulu
Go Arctic activities - Craft upcycle workshop
Oulu
Bay of Bothnia by SUP (Stand Up Paddling) in Oulu
Oulu
Oulu Climbing Center
Oulu
Kierikki: Guided tours
Oulu
Minivan Trip to Hailuoto
Oulu
Restaurant Toivo, breakfast and private restaurant
Oulu
Go Arctic group activities - Amazing Oulu - City adventure
Oulu
Oulunsalo Soi Chamber Music Festival
Oulu
Reindeer Farm Experience (private)
Oulu
Go Arctic Events - Theme parties
Oulu
Night at Reenis
Oulu
Go Arctic - Conference services
Oulu
Day Trip to Hailuoto Island (private)
Oulu
Arctic Edu-Tech - Workshops and experiences in Oulu area
Oulu
Go Arctic activities - Guided tour in Oulu by bike
Oulu
OuluHostel AlliMaria
Oulu
Traditional Icefishing at Oulu
Oulu
Arctic Sea Snowshoe Experience (private)
Oulu
Visit to the Home of Huskies
Oulu
Charter restaurant in the cellar of Restaurant Puistola
Oulu
Adventure Game: Live the Nature
Oulu
Oulu Delta SUP Boarding Safari (Private)
Oulu
Go Arctic - Conference rooms - Seelari in Hietasaari
Oulu
Minivan Trip to Koiteli Rapids
Oulu
Tuba Food & Lounge
Oulu
Team Activity: Voltti's Games Oulu
Oulu
Minivan Trip to Koiteli Rapids
Oulu
Go Arctic group activities - Inhouse Derby
Oulu
Meeting Room in the city center of Oulu – Exit Oulu, Uusikatu 22
Oulu
OTAXI VIP for Premium Taxi Wishes
Oulu
Conferences and events in Loppula, Sanginjoki
Oulu
Frans&Camille Bistro
Oulu
Go Arctic activities - Archery Competition
Oulu
Oulu Delta Kayaking Safari
Oulu
Oulu Delta Kayaking Safari (public)
Oulu
Oulu's Original Taxi - OTAXI
Oulu
Go Arctic Events - Dinner with the ghosts of Oulu
Oulu
Go Arctic activities - White water swimming in Koiteli
Oulu
Pohjolan Matka Charter Coaches Oulu
Oulu
Meeting Room Restaurant Mallassauna
Oulu
De Gamlas Hem Hotel
Oulu
Arctic Sea Ice Camp (private)
Oulu
Arctic Sea Ice Fishing (public)
Oulu
Private Guided Tour from Oulu to the Jussila Reindeer Farm in Ii
Oulu
Oulu Cultural Bike Tour (public)
Oulu
Go Arctic group activities - Traditional games
Oulu
Minute Challenge Team Activity -Oulu
Oulu
Guided Winter Swimming
Oulu
Oulu Culinary Experience
Oulu
Oula Kitchen & Bar
Oulu
Guided Bike Tour from Nallikari to Oulu City Center
Oulu
Go Arctic Events - Performers and hosts to your events
Oulu
ChocoTasting
Oulu
Meriholsti Meeting Room & Private Saunas in Nallikari, Oulu
Oulu
Original Sokos Hotel Arina, Oulu
Oulu
Lainesauna saunaboat rental at the port Fri-Sat
Oulu
Guided Walking Tours in Oulu
Oulu
Fatbike Tour in Oulu
Oulu
Sleep in hostel
Oulu
Ice fishing with huskies
Oulu
Private booking at Reenis
Oulu
Breakfast & Private Restaurant Veranta
Oulu
Arctic Sea Snowshoe Experience (public)
Oulu
Minivan Trip to Hailuoto
Oulu
SuperPark Oulu
Oulu
Rauhala ravintola-pâtisserie
Oulu
Go Arctic activities - Archery Competition
Oulu
Go Arctic activities - Rubber raft polo game
Oulu
Elojazz
Oulu
Go Arctic - Guided bus tours in Oulu and neighbouring municipalities
Oulu
Stone Age race of tribes
Oulu
Go Arctic activities - Snowshoe / gliding snowshoe trip in Koiteli
Oulu
Conference and Banquet Facilities by Original Sokos Hotel ArinaOulu
Oulu
Nallikari Aalto Apartment Hotel
Oulu
SuperPark Restaurant
Oulu
Sleep in hostel
Oulu
Winter experiences in Sanginjoki - Naturest Oy
Oulu
PikePadel outdoor padelcourts
Oulu
Farm Olympics - Team Racing Oulu
Oulu
Guided Winter Swimming
Oulu
Guided Transportation from Oulu Airport to Oulu
Oulu
Artic Northern Lights Camp
Oulu
Frozen Sea Fatbike Experience
Oulu
Go Arctic group activities - Winter Olympics
Oulu
Bay of Bothnia by Kayak in Oulu
Oulu
Rosso Restaurant Valkea
Oulu
Aurora Hunting Safari in Oulu (private)
Oulu
Lapland Hotels Oulu Conference and venue facilities
Oulu
School Visit
Oulu
Radisson Blu Hotel Oulu
Oulu
Nallikari Meetings and Catering
Oulu
Sound Lounge -karaokehuone
Oulu
Go Arctic activities - Air guitar workshop or Air guitar show
Oulu
Nordic Art Hotel Lasaretti's Venues
Oulu
Hot Air Balloon Flight for group 4-12pax
Oulu
Minivan Trip to Turkansaari Open Air Museum
Oulu
Rock The City Oulu
Oulu
Go Arctic - Guided walking tours in Oulu and in Oulu area
Oulu
Frozen Sea to Forest Experience (private)
Oulu
Nature Power from a forest in Sanginjoki - Naturest Oy
Oulu
Paintball
Oulu
Local Taxi Services in Kempele
Oulu
45 Special
Oulu
Private event: Wine and Fashion
Oulu
Go Arctic group activities - Traditional tar olympics
Oulu
Expert Session / Workshop on Education
Oulu
Go Arctic group activities - Kurvisen karsinnat
Oulu
Go Arctic - Events Services
Oulu
Nordic Art Hotel Lasaretti
Oulu
Finnkino Plaza
Oulu
Go Arctic group activities - Koiteli Team Path
Oulu
GreenStar Hotel Oulu
Oulu
Winter Forest Adventure in the Dark
Oulu
Go Arctic activities - Arctic ice fishing experience
Oulu
Kuusisaari Recreation Park
Oulu
Go Arctic activities - Canoeing trip at river Oulujoki or Kiiminkijoki
Oulu
Restaurant Mallassauna
Oulu
A day in the Stone Age
Oulu